Privacy Policy

 

A. This Policy

Summary: This Privacy Policy (“Policy”) is issued by AICodeStation LLC (“AICodeStation,” “we,” “us,” or “our”). It is addressed to individuals outside our organization with whom we interact, including users of our desktop application (“Application”), visitors to our website [your-website.com] (“Site”), and customers of our services (collectively, “you”).

This Policy describes our practices regarding the collection, use, and disclosure of your Personal Data when you use our Site and Application (collectively, the “Service”). It also outlines the rights and choices you have associated with that data.

We are committed to protecting your privacy and handling your data in an open and transparent manner. This Policy may be amended or updated from time to time to reflect changes in our practices or changes in applicable law. We encourage you to read this Policy carefully and to regularly check this page for any updates.

B. How We Collect Personal Data

We collect or obtain Personal Data about you from the following sources:

• Directly from You: We obtain your Personal Data when you provide it to us directly (e.g., when you create an account, contact us via email for support, purchase a subscription, or provide feedback).

• Automatically from the Service: We may automatically collect or obtain Personal Data when you use our Application or visit our Site, such as technical data about your device and usage patterns.

• Third-Party Services: We may receive Personal Data from third parties who provide it to us, such as our payment processor (who informs us of a successful transaction) or authentication service providers (if you sign in using a third-party service like GitHub).

C. Categories of Personal Data We Process

The categories of Personal Data about you that we may Process include:

• Identity & Account Data: Your full name, email address, username, and hashed passwords.

• Contact Data: Your email address for communication and support.

• Financial Data: We do not collect or store your payment card details. Our payment processor (e.g., Paddle.com) handles all transactions, and we only receive information such as transaction confirmation and subscription status.

• Transaction Data: Records of products and services you have purchased from us, including subscription plan details.

• Technical & Usage Data:

  • Application: Anonymized or aggregated data about features used, performance metrics, crash reports, operating system, and Application version. This data helps us improve the Application and is not used to personally identify you.

  • Site: Internet Protocol (IP) address, browser type and version, pages visited, time and date of visit, and other diagnostic data.

• Communications Data: Records of your interactions with our support team or any feedback you provide.

D. Purposes and Legal Bases for Processing

We Process your Personal Data for specific purposes and only when we have a legal basis to do so under applicable data protection laws, such as GDPR. The purposes and legal bases are as follows:

E. Disclosure of Personal Data to Third Parties

We do not sell your Personal Data. We may disclose your Personal Data to the following categories of recipients for the purposes described in this Policy:

• Service Providers: We engage third-party companies to perform functions on our behalf. These include cloud infrastructure and data hosting providers, authentication services, analytics providers, and customer support tools. These providers are subject to strict data protection obligations and are only permitted to Process your data in accordance with our instructions.

• Payment Processors: We share transaction information with our merchant of record (e.g., Paddle.com) to process your payments securely.

• Legal and Regulatory Authorities: We may disclose your data where required by law, regulation, or legal process, or to an appropriate authority for the purposes of reporting any actual or suspected breach of applicable law.

• Business Transfers: In connection with any merger, sale of company assets, or acquisition of all or a portion of our business by another company, your Personal Data may be transferred to the successor entity.

F. International Data Transfers

Your information, including Personal Data, may be transferred to — and maintained on — computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ.

When we transfer Personal Data from the UK or European Economic Area (EEA) to a recipient outside of these regions, we will do so on the basis of appropriate safeguards, such as the Standard Contractual Clauses (SCCs) approved by the European Commission, to ensure your data is protected.

G. Data Security

We have implemented appropriate technical and organizational security measures designed to protect your Personal Data from accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. These measures include encryption of data in transit (TLS), hashing of passwords, and restricting access to Personal Data to authorized personnel only.

However, please be aware that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.

H. Data Retention

We will retain your Personal Data only for as long as is necessary for the purposes set out in this Policy. The criteria for determining our retention periods include:

• The duration of our ongoing relationship with you (e.g., as long as you have an active account).

• Our legal or regulatory obligations (e.g., retaining transaction records for tax and accounting purposes).

• The need to resolve disputes or defend legal claims.

Once the retention period has concluded, we will either permanently delete, destroy, or anonymize the relevant Personal Data.

I. Your Legal Rights

Subject to applicable law (such as GDPR or CCPA), you may have a number of rights regarding your Personal Data, including:

• The right to be informed: The right to know how we Process your Personal Data.

• The right of access: The right to request copies of your Personal Data that we hold.

• The right to rectification: The right to request the correction of inaccurate or incomplete data.

• The right to erasure (the “right to be forgotten”): The right to request the deletion of your Personal Data, under certain conditions.

• The right to restrict processing: The right to request that we limit the Processing of your Personal Data.

• The right to data portability: The right to receive your data in a structured, machine-readable format.

• The right to object: The right to object to our Processing of your Personal Data, especially for direct marketing purposes.

To exercise any of these rights, please contact us using the contact details provided in Section (K). We may need to verify your identity before processing your request. You also have the right to lodge a complaint with a competent Data Protection Authority.

J. Children’s Privacy

Our Service is not directed to anyone under the age of 13. We do not knowingly collect personally identifiable information from children under 13. If we become aware that we have collected Personal Data from a child under 13 without verification of parental consent, we will take steps to remove that information from our servers.

K. Contact Details

If you have any questions, comments, or concerns about this Policy or our data practices, please contact us at:

AICodeStation LLC
Email: [contact@aicodestation.com]